AGM Minutes

AGM Minutes

The Annual General Body Meeting of NDRI Graduate Association was held at NDRI Auditorium, NDRI Karnal at 4.00 PM on 30th September 2023 under the chairmanship of Sh. SS Mann, President, NGA. More than 125 members were present in the meeting.

Key Developments presented by President, NGA

Sh. S S Mann, President, NGA provided updates on recent developments within NGA, including:

1. Signing of a Memorandum of Understanding (MOU) between NDRI and NGA, outlining collaboration in various areas:
   • ● NGA to provide support for organization of various academic and pedagogical activities on various aspects of dairying at ICAR-NDRI, Karnal.
   • ● NGA to provide scholarship for needy students of B. Tech (DT)
   • ● NGA to sponsor few under-graduate students for overseas internship for one month.
   • ● NGA to provide assistance by mobilizing the alumni as experts for certain initiatives of ICAR-NDRI to improve skills and personality development of the students.
   • ● NGA & NDRI to discuss other proposals relating to future collaborations and other student activities.
2. Allocation of office space to NGA next to the Head Dairy Technology Division chamber which was inaugurated by Dr BN Mathur& Dr. R S Sodhi. Now onwards, Room No 106, DT Division, ICAR-NDRI, Karnal shall be official address of NGA
3. A donation of Rs 50.00 Lakh was given by NGA to ICAR-NDRI for CSR activities. (An amount of 40.00 Lacs was collected from members for NGA corpus fund and additional 10.00 Lacs was provided from NGA account)
4. A separate donation by Mr. S S Mann through M/s Mann Venture for Rs 50.00 Lakh to NDRI for CSR activities.
5. A donation of Rs 1.00 Crore by Mr. Surya Swaroop Saxena (1983 batch) on behalf of his Insurance Company for CSR activities.
6. A donation of two equipment’s (RO / UF) worth Rs 15.00 Lakh on behalf of NGA to DT Division, ICAR-NDRI by the Managing Director of M/s J M Filteration Technology, Ahmednagar, Maharashtra.
7. Successful Exhibition with more than 40 participating organizations, with a call for members to encourage organizations in their areas to participate in future exhibitions.

The Current Central Executive Committee (CEC) was applauded for these developments by the members present.

Following the welcome address by the President, the meeting proceeded with the following agenda points:

1. Condolence and remembrance: A two-minute silence was observed in honor of thegraduates who have departed for the heavenly abode.
2. Approval of Minutes (AGM – 03.09.2022): The minutes of previous AGBM held on 03/09/2022 were uploaded on the website of NGA. The minutes of the previous Annual General Body Meeting held on September 3, 2022, were approved as no comments were received from members.
3. Financial status Report (2022-2023): The financial report for the year 2022-23 was presented by Mr. A K Raoand approved. Suggestions to circulate final accounts along with the agenda for future AGMs were noted.
4. NGA status as an Association:NGA was registered in the year February 2007. NGA has now met the requirements of the Society Act, and members resolved to always comply with legal requirement. The House welcomed the action and resolved to always comply with the legal requirements.
5. Membership Expansion: Members were informed that out of about 1800 students have graduated from NDRI till date out of which we have only 647 as registered Life Members of NGA. It was unanimously resolved that we have to be proactive in making each Graduate a member of NGA by making payment of Rs 5,000.00. Efforts to increase membership and make every graduate a member of NGA were discussed.
6. Re-activation of regional chapters: It was resolved that various chapters shall be reactivated and responsibilities were given as under:
   • ● North (Rajasthan)– Sh SK Hakim, Batch 1976
   • ● South – Sh M Rajshekharan, Batch 1980
   • ● East – Sh Narayan Mazumdar, Batch 1979
   • ● West – Sh Gunjan Pandey, Batch 1996
   • ● Delhi NCR – Sh Sudesh Rana Batch 1982

It was decided that these chapters should be self-sustaining and shall work to increase brotherhood and motivate graduates to become members, if they are not presently and to attend the yearly seminar/ AGM at Karnal.

7. Support for Annual Meets & Sponsorship funds for Annual Meets – To maintain the quality and success of these events, participation and support of all NGA members in organizing the Annual Meets, with a focus on securing funding and ensuring widespread delegate participation.Members were encouraged to actively participate in annual meets and contribute generously for these events.
8. Scholarship program for needy graduate students: All members were in agreement that financially challenged students should be given financial support. The other proposals given by members during the meeting were also discussed in details. But for all these schemes, members were apprised that funds would be required. It was resolved that“Special drive should be undertaken to arrange funds for scholarship schemes and other such schemes. The modalities shall be worked out in consultation with NDRI authorities”.
9. NGA corpus fund: Members were informed that in past when fund raising drive was undertaken, a total amount of Rs. 40.00 Lacs was collected. Further only 3% of NGA members had contributed to the cause. It was emphasized on increasing contributions to the corpus fund.
10. Future Initiatives & Activities: With the signing of the MoU between NGA & ICAR-NDRI, activities shall be taken up in collaboration with NDRI in the best interest of the B. Tech (DT) students and the institute.
11. CEC Elections Announcement:In response to concerns raised by certain members in the NGA Professional group, it is clarified that a new President and Central Executive Committee (CEC) were elected during the AGM on September 03, 2022, in line with the constitution. However, members who graduated from the year 2000 onwards are encouraged to express interest in becoming CEC members, as their candidacy will be considered to bring fresh perspectives and energy to the organization's leadership. All members present expressed their faith in the present Executive Body of NGA. However, with the view to increase involvement of graduates passed out after 2000, it was decided that following graduates be included in CEC as invited members
    • ● Mr. Devendra Punia (2003)
    • ● Mr. Vikash Gulia (2003)
    • ● Mr. Ankit Deep (2007)
    • ● Dr. Richa Singh (2009)
12. Suggestions received from Mr. Deepak Maun (2008): In response to the circulation of the agenda points to the members, only one suggestion was received from Mr. Deepak Maun. All the points raised by him were discussed and corrective actions wherever required was assured to be taken.
13. Open Floor for Additional Points:
    • ● AGBM notice should be circulated at least 30 days prior to the date of AGBM instead of 15 days. It was accepted.
    • ● No restriction of time limit of AGBM should be there. It was explained that we should limit the time, however, time can be increased if required
    • ● Issue of Whatsapp group “NGA Professional’ was raised by few members. Sh AK Rao explained that this group was created by him in his personal capacity and is not official Whatsapp group of NGA. It was agreed to change the group name to avoid confusion. It was decided that any issue related to NGA, either for betterment or functioning etc shall be dealt with only when the same is sent to official email ID (ndri.grads@gmail.com).
    • ● A Community Group of NGA shall also be created for the official discussion of NGA matters.
    • ● NGA should engage itself with current students by conducting training sessions, mentorship program etc. Separate committee can be constituted in consultation with NGA and NDRI. It was hoped that these steps shall increase bonding between NDRI and NGA.
    • ● If any member uses derogatory language; does not follow the code of conduct; posts irrelevant information on the group / community, the Core Committee of NGA CEC has been entrusted with powers to debar / deactivate / suspend any such member from the group.
    • ● It was suggested by some members that each and every member of NGA should contribute at least Rs. 10,000 to the NGA corpus fund to make the Association financially strong. Every member was requested to contribute voluntarily to the NGA corpus fund so that activities as discussed in the AGM could be taken up for action at the earliest.

Meeting ended with a vote of thanks to the chair and with the promise by members tofurther the cause of NGA to make it more vibrant.

Any suggestions / comments on the contents of the MoM may kindly be mailed back at ndri.grads@gmail.com